Product overview

One system for the rental operation you already run.

Regalis is built for the real spine of a South African rental portfolio: applicant intake, onboarding, leases, tenant service, repairs, invoices, and shared visibility across the record.

01

Portfolio in one view

Properties, units, tenants, and leases sit in one place instead of being split across spreadsheets, inboxes, and private working notes.

That gives the team a clearer view of occupancy, lease history, and portfolio exposure before downstream admin even starts.

In the product today
  • Property and unit records with lease history
  • Tenant records linked to documents and active leases
  • Dashboard visibility into occupancy, expiries, and arrears
In the product
Operations dashboard with arrears, occupancy, trust balance and operational queues
02

Applications without the mess

Capture an applicant, store supporting documents, assign a reviewer, and keep the decision trail in one record.

The result is a cleaner intake flow, with less ambiguity around what has been submitted, what is missing, and what still needs a call.

In the product today
  • Applicant and application records with stage tracking
  • Document upload and internal notes in context
  • Reviewer assignment, approval, decline, and withdrawal flows
In the product
Applications pipeline with TPN screening and reviewer assignment
03

From approval to move-in

Once an applicant is approved, Regalis carries the handoff into onboarding instead of forcing staff to restart in a separate admin flow.

Create the tenant, assign the unit, generate a draft lease, and prepare portal access from one connected path.

In the product today
  • Onboard-tenant flow tied to the unit and lease
  • Draft lease creation with key commercial terms
  • Portal invite support as part of onboarding
In the product
Tenant portal — invoices, payments, lease documents and inspections
04

Leases without loose ends

Leases do not stop being operational once they are signed. Drafts, renewals, terminations, and supporting documents stay attached to the same history.

That keeps the lease record, uploaded documents, signatures, and review requests connected over time.

In the product today
  • Draft, active, renewed, and terminated lease states
  • Lease document upload and supporting file access
  • Tenant signature and review-request workflow
In the product
Lease record — documents, signatures, invoices and renewal controls
05

Tenant self-service

The tenant portal gives residents a place for lease details, documents, repairs, invoices, and profile data without routing routine admin through the office.

That gives tenants a cleaner experience and takes a lot of avoidable follow-up off the team.

In the product today
  • Tenant access to lease details and documents
  • Repair request submission and request history
  • Invoice list and profile self-service views
In the product
Maintenance request list — dispatch status, vendor, priority and ageing
06

Rent at a glance

Regalis supports recurring lease invoices and gives staff visibility into what is due, paid, overdue, or still unresolved.

Paired with maintenance status and lease-expiry views, that gives the team a much sharper picture of what needs attention now.

In the product today
  • Lease invoice generation and payment status updates
  • Overdue account visibility and cashflow views by unit
  • Shared staff dashboard for operational follow-up
In the product
Per-landlord trust ledger with running balance for SA compliance
Open by design

Connect Regalis to the SA stack your team already uses.

Tenant screening, payments, accounting, armed response, messaging — wired in so your operating record stays the single source of truth.

Tenant screening

TPN

Pull credit, fraud, and rental-history reports directly into the application record with applicant consent.

Card & EFT collections

Stitch Payments

Accept tenant rent payments via card or EFT, auto-matched to the right lease and invoice.

Authenticated debit orders

Stitch DebiCheck

Capture authenticated DebiCheck mandates, run monthly debit-order collections, retry failures automatically.

Landlord payouts

Stitch Payouts

Pay landlords from the trust account on schedule, with reconciliation back to lease ledgers.

Accounting sync

QuickBooks OnlineRoadmap

A two-way QuickBooks Online sync of invoices, receipts and ledgers is on the roadmap — not live today.

Load shedding alerts

EskomSePush

Auto-publish load-shedding outage notices to tenants by Eskom area code — no manual lookups.

Tenant & vendor messaging

WhatsApp Cloud API

Native WhatsApp through the Meta Cloud API for application links, dispatch offers, MFA and 2FA codes.

Transactional SMS

SMS Gateway

Programmable SMS for access codes, payment receipts, MFA and after-hours emergency dispatch.

Branded email

SMTP / Workspace mail

Send branded statements, notices and applicant emails from your own mailbox via SMTP or Google Workspace.

Inbound utility bills

CloudMailin

A unique forwarding address per organisation parses incoming utility bills into structured records.

Armed response & security

Beagle Watch, Fidelity ADT, Chubb, Aura, Namola

Routed signed dispatch with full ack/dispatch/resolution callbacks for tenant-raised security alerts.

Build-your-own integration

Outbound webhooks

Subscribe to events like access_code.issued, lease.activated, approval.decided. HMAC-signed payloads.

Start with the part of the operation you want to tighten up first.

We'll look at your portfolio, your current process, and the cleanest place to begin.