RegalisRegalisProperty Ops
Built for South African property operations

Property management software for South African rentals & community schemes

Property operations, under control.

Regalis consolidates applications, leases, levies, trust accounting, maintenance, and compliance into one disciplined operating layer — for rental agencies, body corporates, HOAs, and self-managing landlords across South Africa.

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Rental lifecycle

Applications, TPN screening, lease drafting and e-signing, renewals, terminations, arrears recovery, and tenant-facing service — one record per tenant.

Community schemes

Levy roll, owner invoicing, reserve fund segregation (STSMA s.3(1)(b)), conduct-rule offences, transfers and CSOS-aligned compliance — one record per scheme.

Finance & compliance

Per-property chart of accounts, double-entry journals, EAAB trust accounting, N-of-M trustee approvals, POPIA + PAIA workflows, and audit-ready year-end.

Member service layer

Tenants, landlords, owners and trustees each get their own portal — repairs, invoices, statements, approvals, and documents in one controlled interface.

Grounded in live operational workflowsApplications, leases, levies, trust accounting, maintenance, compliance, and member-facing service.
What Regalis is

Regalis is end-to-end property management software, built for the way South African rental agencies, body corporates, and HOAs actually run.

On the rental side: applications, TPN screening, lease drafting and e-signing, DebiCheck and EFT collections, EAAB-aligned per-landlord trust accounting, arrears recovery, and maintenance dispatch over WhatsApp.

On the community-schemes side: levy roll generation, owner invoicing, STSMA section 3(1)(b) reserve fund segregation, CSOS-aligned compliance planner, conduct-rule offence escalation, transfers with clearance certificates, N-of-M trustee approvals, and a trustee portal — every scheme running its own chart of accounts and double-entry journals.

Whether you manage rentals, body corporates, HOAs, or a mixed book, Regalis gives the team a single operating record — wired to local rails (TPN, Stitch, DebiCheck, EskomSePush, WhatsApp Cloud), local regulation (POPIA, PAIA, EAAB, STSMA, CSOS, Rental Housing Act), and local realities like load shedding.

Regalis brings rental administration, community-scheme management, accounting, compliance, maintenance and stakeholder service into one South African operating platform. Teams can manage mixed rental and scheme portfolios without separating their financial, governance and service workflows across disconnected systems.

One
Operating record

Applicants, leases, levies, invoices, payments, repairs, documents, trustees — all linked to the same property, unit and owner.

10+
Native integrations

TPN, Stitch Payments, DebiCheck, QuickBooks Online, EskomSePush, WhatsApp Cloud, armed-response partners.

5
Portals included

Staff workspace, tenant portal, landlord portal, trustee portal, and an in-house security console — all under your brand.

The problem

When process lives across inboxes, PDFs, and spreadsheets, control degrades quickly.

  • Applicant notes, lease history, levy runs, and trustee decisions live across spreadsheets, inboxes, and WhatsApp groups.
  • Lease renewals, AGM minutes, and levy roll certifications become manual follow-up rather than controlled process.
  • Tenants and owners still call or email for documents, invoices, repairs and arrears statements that should sit behind a proper service layer.
  • Month-end and year-end visibility arrives late because the operating record is fragmented across rental books and scheme books.
The outcome

A more controlled operating standard for the work your team already handles every day.

  • Applicants, tenants, owners, units, leases, levies and trustees stay attached to the same record.
  • Onboarding flows into unit assignment, lease setup or levy run without duplicate data entry.
  • Tenants and owners sign, pay, log repairs, view statements, and cast trustee votes from the same controlled interface.
  • Staff retain visibility into expiries, overdue invoices, compliance deadlines and maintenance status without reconstructing context.
Inside the platform

A live operating
surface, not a brochure.

Every screen below is a real interface in the product. Scroll through dashboards, pipelines, lease records, and tenant-facing surfaces — the same ones your team would use from day one.

01 · Operations dashboard
Regalis operations dashboard — arrears, occupancy, trust balance, and queues for a South African rental portfolio
Arrears, occupancy, queues, and earnings on one surface — sourced live from the same records your team works on, not a static report.
02 · Applications pipeline
Applications pipeline with TPN screening, reviewer assignment, and stage tracking
03 · Tenant portal
Tenant portal — invoices, payments, lease documents and inspections in one place
04 · Trust ledger
Per-landlord trust ledger with running balance — EAAB-aligned trust accounting for South African rentals
Per-landlord trust ledger with deposit-only entries, immutable history and an audit-ready running balance.
Walk every section Arrange a walkthrough
Who is Regalis for?

Select the role,
then review the value.

Select the audience that matches your position. The chosen block expands into four concise value points tied to that role.

Four reasons this matters

Direct value for property managers.

01
Keep application decisions inside the record

Reviewers, notes, supporting documents, and final decisions remain attached to one application flow instead of being dispersed across inboxes and side channels.

02
Move from approval into onboarding cleanly

Approved applications can progress into tenant setup, unit assignment, and draft lease preparation without rebuilding the same information twice.

03
Maintain lease administration with continuity

Drafts, renewals, signatures, documents, and review requests remain connected to the lease history the team needs to retain.

04
Retain visibility over operational exposure

Track expiries, overdue invoices, maintenance status, and portfolio follow-up from one place before issues become escalation points.

Four reasons this matters

Direct value for landlords.

01
Hold the portfolio in one view

See which tenant occupies each unit, which lease is active, and which documents belong to the property without working through separate folders.

02
Retain control over rent and lease administration

Track invoice history, lease dates, and routine tenant administration without relying on memory or scattered notes.

03
Provide tenants with a proper service channel

Tenants can retrieve documents, raise repairs, and review invoice history without calling or messaging for routine administrative matters.

04
Reduce unresolved administrative exposure

A more disciplined operating record leaves fewer missed follow-ups, fewer duplicated actions, and less month-end uncertainty.

Four reasons this matters

Direct value for principal agents.

01
Establish one operating record for the team

Applications, tenants, leases, invoices, levies, owners, trustees and maintenance remain inside shared records rather than private working notes and informal updates.

02
Reduce fragility in internal handoff

When responsibility moves between admin, leasing, finance, and scheme administration, the record moves with it instead of relying on verbal context and individual recall.

03
Identify where process is stalling

Spot missing documents, overdue invoices, unresolved repairs, compliance deadlines, and pending trustee approvals before they mature into escalation.

04
Strengthen auditability across the operation

A cleaner service trail across rentals and schemes makes it easier to establish what happened, who acted, and what still requires attention — for EAAB, CSOS, POPIA, or your own auditors.

Four reasons this matters

Direct value for scheme managing agents.

01
Run the levy roll without spreadsheets

Generate monthly levy runs across base levy, special levy, and reserve fund contributions. Owner invoices, receipts, allocations, and trust ledger entries — one batched operation per period.

02
Keep STSMA and CSOS in step

Per-scheme financial year, reserve fund segregation under STSMA section 3(1)(b), CSOS-aligned compliance planner with default checklists for AGM, AFS, insurance valuation, maintenance plan, trustee register and POPIA review.

03
Escalate conduct-rule offences cleanly

Warning → penalty → fine, with configurable categories, escalation days, and fine schedule per scheme. Polymorphic evidence attachment and auto-notification to the owner.

04
Route trustee approvals with discipline

N-of-M approval workflows on supplier payments, transfers and rule changes. The trustee portal shows pending votes, decisions, governance docs, and scheme financials — without granting staff-level access.

Four reasons this matters

Direct value for trustees.

01
See the scheme financials at a glance

Reserve fund balance, levy collection rate, arrears age analysis, budget vs actual, and current-month trust position — without asking the managing agent for a PDF.

02
Cast informed approval votes

Supplier payments above your scheme threshold land in your queue with full payload — amount, vendor, evidence, decision history. Approve or decline with reason; N-of-M progress is visible to all trustees.

03
Access governance documents directly

Constitution, conduct rules, management rules, AGM minutes, AFS, and insurance documents at any time — versioned and downloadable.

04
Track reserve fund stewardship

Watch reserve fund contributions accumulate, see interest projections, and review every drawdown — STSMA section 3(1)(b) compliance with a real-time view, not annually.

Where teams apply it

Tighten the handoff from approval to occupation

Keep the tenant record, unit assignment, lease setup, and portal invitation connected instead of rebuilding the same information twice.

Run a body corporate or HOA without a separate stack

Levy roll, owner invoicing, reserve fund, conduct-rule offences, transfers, CSOS compliance and N-of-M trustee approvals on the same platform as your rentals.

Run month-end with firmer visibility

Arrears, expiries, compliance deadlines, levy receipts and trust balances on one surface — no stitching together multiple administrative views.

Which one is you?
Property management firmRentals and schemes, one workspace.Estate, body corporate or buildingLevies, AGMs, access and maintenance.LandlordRun your own portfolio properly.Estate agencyFrom mandate to managed book.
What we cover

The operational, financial and compliance work South African property teams run every month.

One platform, built around the day-to-day reality of rentals and community schemes — wired to local rails, regulation and regional conditions.

Community schemes

Levy roll, reserve fund (STSMA s.3(1)(b)), trustee approvals, transfers and CSOS-aligned compliance — body corporate, HOA, sectional title, share block.

Trust accounting

Per-landlord trust accounts, deposit-only ledgers under PPA s.54, and per-scheme operational + reserve fund segregation.

Rental arrears collection

Automated reminders, DebiCheck retries, structured escalation and one-click Letter of Demand packs for Tribunal or attorney.

Tenant + applicant screening

POPIA-aligned consent, TPN credit checks and affordability scoring on every application.

Maintenance dispatch

Tenants and owners log repairs, eligible vendors bid over WhatsApp, the earliest credible ETA wins.

Load shedding notices

Outage alerts go to affected tenants and owners automatically — by Eskom area code, no manual lookups.

AGM & meetings workflow

STSMA-aligned AGMs with PQ-weighted dual-gate voting (Special >= 75% by number AND value), owner self-RSVP, pre-filled proxy PDFs, Round-Robin Resolutions under s.6(8).

Scheme health scorecard

Composite 0-100 score per scheme across six weighted components — compliance, arrears, reserve fund, offences, AGM cadence, budget adherence. Trustee-facing card with 12-month trend.

Preventative maintenance

Cadence-based plans (weekly to annual + custom days) that automatically raise the next preventative job into the WhatsApp vendor bid auction when it falls due. Never miss a gutter clean again.

Open by design

Connect Regalis to the SA stack your team already uses.

Tenant screening, payments, accounting, armed response, messaging — wired in so your operating record stays the single source of truth.

Tenant screening

TPN

Pull credit, fraud, and rental-history reports directly into the application record with applicant consent.

Card & EFT collections

Stitch Payments

Accept tenant rent payments via card or EFT, auto-matched to the right lease and invoice.

Authenticated debit orders

Stitch DebiCheck

Capture authenticated DebiCheck mandates, run monthly debit-order collections, retry failures automatically.

Landlord payouts

Stitch Payouts

Pay landlords from the trust account on schedule, with reconciliation back to lease ledgers.

Accounting sync

QuickBooks OnlineRoadmap

A two-way QuickBooks Online sync of invoices, receipts and ledgers is on the roadmap — not live today.

Load shedding alerts

EskomSePush

Auto-publish load-shedding outage notices to tenants by Eskom area code — no manual lookups.

Tenant & vendor messaging

WhatsApp Cloud API

Native WhatsApp through the Meta Cloud API for application links, dispatch offers, MFA and 2FA codes.

Transactional SMS

SMS Gateway

Programmable SMS for access codes, payment receipts, MFA and after-hours emergency dispatch.

Branded email

SMTP / Workspace mail

Send branded statements, notices and applicant emails from your own mailbox via SMTP or Google Workspace.

Inbound utility bills

CloudMailin

A unique forwarding address per organisation parses incoming utility bills into structured records.

Armed response & security

Beagle Watch, Fidelity ADT, Chubb, Aura, Namola

Routed signed dispatch with full ack/dispatch/resolution callbacks for tenant-raised security alerts.

Build-your-own integration

Outbound webhooks

Subscribe to events like access_code.issued, lease.activated, approval.decided. HMAC-signed payloads.

Related solutions

Continue exploring how Regalis handles the rest of the rental operation.

Schemes

Community schemes management

Body corporate, HOA, sectional title and share block — levy roll, reserve fund, trustee approvals, transfers, CSOS-aligned compliance.

Read more
High-impact

Rental arrears collection

Recover late rent faster with DebiCheck retries, structured escalation, and a real arrears dashboard.

Read more
Compliance

EAAB-aligned trust accounting

Per-landlord trust accounts, deposit-only ledgers, and PPA section 54 separation between rent and trust money.

Read more
Frequently asked

What South African property teams ask before switching.

Is Regalis built specifically for South African property management?+

Yes. ZAR pricing, SA provinces and address formats, POPIA-aligned data handling, EAAB-aware trust accounting, DebiCheck and EFT collections, native TPN tenant screening, STSMA + CSOS-aligned scheme management, and EskomSePush load-shedding integration — built from the ground up for local operations.

Can I run rentals and community schemes on the same platform?+

Yes. A single Regalis tenant runs both. The scheme stack covers body corporates, HOAs, sectional title and share block — levy roll, owner invoicing, reserve fund under STSMA section 3(1)(b), conduct-rule offences with escalation (warning → penalty → fine), unit transfers with clearance certificates, configurable trustee approvals, a CSOS-aligned compliance planner, and a trustee portal. Rentals and schemes share the same chart of accounts engine, the same trust accounting principles, and the same audit log.

Is the trust accounting EAAB-aligned?+

Yes. Per-landlord trust accounts with a deposit-only ledger under PPA section 54, immutable entries, deposit-interest accrual and year-end lockable financial years. For schemes, separate operational and reserve fund accounts under STSMA section 3(1)(b). Structured to support audit preparation.

Can it recover rental arrears and owner arrears?+

Yes. Structured collections with rule-driven escalation from active follow-up through pre-legal and legal hand-over, owner notes, phone-call logs, automated reminders, DebiCheck retries, one-click Letter of Demand packs and a clear arrears dashboard. Exports the full evidence pack for the Rental Housing Tribunal, CSOS, or your attorney.

Do tenants, landlords, owners and trustees all get portals?+

Yes — five portals in total. Tenants log repairs, view invoices, pay rent and capture renewal intent. Landlords see statements, expected payouts, approvals and an optional bank-feed for direct settlement. Owners track levy invoices and statements. Trustees cast their approvals, view scheme financials and governance documents. Managing agents get scoped oversight across their landlords and schemes.

How long does a rollout take?+

A self-managing landlord or single body corporate is live in minutes. For managing agencies and scheme administrators with existing books, our data-extraction tooling pulls properties, units, leases, tenants, owners, invoices, levy history and arrears out of spreadsheets, statements and incumbent systems so the platform comes up live and historically accurate. Larger agencies typically take a few weeks end-to-end as we sequence imports and optional modules in the right order with your team alongside.

Does Regalis handle AGMs, meetings and trustee approvals?+

Yes — meeting agendas, participation-quota-weighted voting, proxies, minutes with retention, and configurable trustee approval thresholds for body corporates and HOAs. The AGM & meetings and trustee portal pages cover this in detail.

Can it handle large portfolios, bulk levy runs and field inspections?+

Yes — bulk levy runs and supplier-payment approval batches across many schemes, portfolio bank reconciliation, a scheme health scorecard, and an installable inspection app that keeps working offline and uploads photos once you are back online. The community schemes and inspection pages go deeper.

Explore the platform

One platform for South African rentals, community schemes and maintenance.

Property management softwareThe full South African platform across rentals, schemes and maintenance.Explore →Rental managementApplications, leases, rent collection, trust accounting and tenant service.Explore →Community scheme managementHOAs, body corporates and sectional title — levies, governance and compliance.Explore →Maintenance & inspectionsWork orders, vendors, preventative maintenance and field inspections.Explore →
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your operating model.

We'll review your portfolio structure, current process, and the workflows the platform can support immediately.

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