One platform,
every part of the SA rental playbook.
Regalis is built for the operational, financial and compliance work that defines South African rental management — arrears collection, trust accounting, tenant screening, lease admin, maintenance, POPIA, load shedding and more. Each page below goes deep on one of those areas.
- Built for SA rentals
- POPIA-aligned
- EAAB aware
- TPN + Stitch + EskomSePush
Pick the part of the operation that hurts the most.
Every solution below is a real capability inside Regalis today. Click into the one that matches your current pain — the page walks through the problem, the workflow, the integrations, and the outcome.
Rental arrears collection
Recover late rent faster with structured escalation, DebiCheck retries, automated reminders and a real arrears dashboard.
Trust accounting
EAAB-aligned trust accounts, deposit-only ledgers, landlord interest-bearing accounts and audit-ready balances under PPA section 54.
Tenant screening with TPN
POPIA-aligned consent capture, TPN credit reports, affordability scoring and lifestyle compatibility flags inside the application record.
Lease management & digital signing
Draft, activate, renew and terminate leases with full lifecycle states, digital signatures with geolocation, and review request workflows.
Maintenance dispatch over WhatsApp
Categorised repairs, vendor auction over WhatsApp, earliest-credible-ETA wins, photo trail, work logs and invoices on the request record.
POPIA & PAIA compliance
Information Officer, consent ledger, retention sweep, subject access exports, deletion execution, breach templates and a published PAIA manual.
Load shedding tenant notifications
Eskom area codes per property, EskomSePush integration and outage notices fanned out automatically to affected tenants.
Managing agent software
Multi-landlord oversight, view-as principal, mutation guards, per-landlord trust accounts, approvals workflow and managing-agent fee invoicing.
Landlord portal
A self-serve portal where landlords see properties, leases, statements, expected payouts, approvals and a direct bank-feed for self-settled rent.
Tenant portal
A branded tenant portal for leases, invoices, repairs, payments, renewal intent, access codes, inspections and notices.
Community schemes management
HOA, body corporate, sectional title and share block on the same platform as your rental book. Levy roll, trustee multi-sig, reserve fund segregation, CSOS compliance.
HOA management
Homeowners association management for SA estates and gated communities. Estate access codes, conduct-rule offences, levy collection, trustee approvals.
Sectional title & body corporate
STSMA-aligned body corporate management. Participation quotas, reserve fund segregation, trustee multi-sig, 10-year maintenance plan, CSOS compliance.
Levy collection
Structured levy arrears recovery — DebiCheck retries, owner age analysis, multi-channel reminders, CSOS-grade evidence pack export.
AGM & meetings software
STSMA-aligned AGMs with PQ-weighted dual-gate voting, owner self-RSVP, pre-filled proxy PDFs, Round-Robin Resolutions per s.6(8) and AGM_MINUTES retention.
Scheme health scorecard
Composite 0-100 score per scheme across six weighted components — compliance, arrears, reserve fund, offences, AGM cadence, budget adherence.
Bulk operations
Multi-scheme bulk levy run, supplier-payment batches with ACB EFT or Stitch payouts on a 6-stage workflow, portfolio bank reconciliation across 5 SA banks.
Preventative maintenance
Cadence-based plans (weekly to annual + custom days) that automatically raise the next preventative job into the WhatsApp vendor bid auction when it falls due. Pause, resume or archive any plan.
Inspection templates & mobile PWA
ORG-scope + PROPERTY-scope inspection templates and an installable mobile PWA with offline photo queue and background-sync for field-ready inspection work.
Body corporate management
Run body corporates under the STSMA — trustee governance, admin vs reserve fund, the levy roll, conduct-rule offences, AGM and transfers on one record.
Body corporate accounting
Scheme finance done right — chart of accounts, reserve-fund ring-fencing (STSMA s.3(1)(b)), owner statements, arrears interest and auditor-ready reports.
CSOS compliance
CSOS registration capture, CSOS levy obligations, dispute reference tracking, governance documents and a compliance planner for every scheme.
Rent collection (DebiCheck)
The collection rail — recurring invoicing, DebiCheck-authenticated debit orders, allocation to the trust ledger, receipts and proof of payment.
HOA accounting
Homeowners Association finance — levies, owner statements, reserve and maintenance-fund planning, arrears and interest under the scheme constitution.
Owner portal
Self-service for scheme owners — per-unit levy statements and balances, scheme documents, conduct-rule info, logged requests and proof of payment.
Trustee portal
Governance for trustees and directors — N-of-M multi-sig approvals, scheme health scorecard, governance documents, arrears oversight and meeting prep.
Levy roll
The levy roll computed live from each unit’s participation quota and the active budget — per-unit balances, arrears bands and special levies.
Rental application software
Online application forms, document capture and an applicant board — POPIA-aligned consent at the point of capture, before screening.
Deposit management
Deposits held in trust — interest accrual under the Rental Housing Act, move-out deductions, refunds and reconciliation to the trust ledger.
Vendor & contractor management
Vendor records, quotes, work history, a vendor health score and supplier-payment approvals with EFT batch export.
Work order management
The work-order lifecycle — log, assign, track status, capture photos and keep a complete history tied to the property and unit.
Lease renewal
Expiry tracking with expiring/expired flags, escalation, renewal offers and re-signing — so renewals never slip.
Vacancy management
Track vacant units, time-to-let and the pipeline from notice to re-let, so empty units don’t sit unmanaged.
Owner statement software
Per-owner statements — levy or rental balances, payments and downloadable PDFs owners can self-serve.
Special levy software
Raise a one-off special levy for a project against units by participation quota, then bill and track it to completion.
Conduct rule & offence management
Log conduct-rule offences, escalate warning → penalty → fine, charge fines to the owner account and keep the record for CSOS.
Property transfers & clearance
Manage unit transfers and generate the levy clearance certificate once outstanding amounts are settled, then update ownership.
One operating record. Many ways it pays back.
Regalis is not a stack of modules you assemble. Every solution above is a different view of the same underlying data — applicants, tenants, units, leases, invoices, payments, ledger entries, maintenance requests, vendors, notifications. That is why the rental-arrears dashboard already knows which DebiCheck retries failed, which receipt cleared, and which tenant got the third reminder.
We deliberately built around the operational pain that South African rental teams know best: rent that does not clear, trust money that has to stay separate, tenants who screen out expensively if you skip TPN, leases that need physical signatures captured properly, load shedding that interrupts everything, and POPIA obligations that quietly accumulate. The solutions below are how that work feels when it is finally connected.
Tell us which part of the rental operation
you want to tighten up first.
We'll review your portfolio, where the friction sits today, and the cleanest path to live.