Property inspection software
for South African field work.
Field-ready inspections, even when the signal drops. Reusable inspection templates for fast, consistent inspection creation, paired with an installable mobile app built for field work. Three South African defaults ready to use out of the box. Drag-to-reorder editor. Large, thumb-friendly tap targets. An offline photo upload queue that keeps inspectors working when connection drops, then uploads photos automatically when signal returns.
- Organisation + property scope
- 3 SA defaults included
- Installable app (iOS 16.4+)
- Offline photo queue
- Thumb-friendly tap targets
Standard residential move-in, standard residential move-out and body corporate common-area inspection — ready to use out of the box.
iPhone, Android, Chrome, Edge and Safari — install from the browser, runs as a standalone app with the Regalis icon.
Photos are stored on the device and upload in the background when connection returns; the inspector keeps moving.
Inspection software that needs a perfect WiFi connection is inspection software that does not work at the property.
Property inspectors do not work in offices. They work in apartments with patchy coverage, in townhouse complexes with thick walls, in body corporate basements where mobile signal goes to zero, on estates where the residential cell tower is overloaded by everyone watching evening Netflix. An inspection app that assumes constant connectivity is an inspection app that fails at the moment the inspector needs it most.
Regalis built the field inspection experience as an installable mobile app that works offline first. Every screen, form and control is available the moment the app opens, with no network call required. Inspection items can be filled in entirely offline. Photos can be taken offline and held on the device against the inspection item they belong to. When connection returns, photos upload in the background — the inspector can close the app and the upload continues.
The result is an inspection workflow that respects how the field actually works. The inspector taps through the template, fills in each item, captures photos, moves to the next unit. Whether the signal is solid in the lobby and drops in the basement, or drops entirely until they leave the building, the workflow does not interrupt. By the time the inspector is back at the office or in the car heading home, every photo has uploaded and the inspection is complete on the server.
Why inspectors hate web-only inspection apps
- Inspector arrives at the property. Mobile signal is one bar. The inspection app times out trying to load the inspection record.
- When the app does load, the form is a 200-row scrolling list with tiny buttons — impossible to tap accurately while holding the phone and looking at a tap.
- Every photo upload waits for the network — the inspector takes the photo, waits 15 seconds for upload, then takes the next. A 50-photo inspection becomes a 90-minute job.
- Mid-inspection the signal drops. The app stops responding. The inspector loses 20 minutes of work that was not yet saved to the server.
- Templates are unique to each inspection — the inspector starts from an empty page every time and re-types the same area and item names.
- When the inspection is complete, the inspector returns to the office to "do the write-up" — copying notes from a notebook into the platform.
What the Regalis app delivers
- Inspector taps the Regalis icon on the home screen. The app opens immediately — no signal required to load it.
- Large, thumb-friendly tap targets throughout the inspection form. Buttons designed for thumb use on phones, not for desktop mouse clicks.
- Photos are stored on the device instantly and upload when signal returns. The inspector takes the next photo in 1 second, not 15.
- The form saves automatically on every interaction. Signal drop is invisible to the inspector — work continues, and syncs when connection returns.
- Pick a template and the areas and items populate automatically when the inspection is created. No more "start from blank".
- Inspection finishes on-site. By the time the inspector reaches the car, the server has everything.
From template design to signed-off inspection report.
Create or pick a template
Open the inspection templates page. Either pick one of the three South African defaults (standard residential move-in, standard residential move-out, body corporate common-area) or create your own. The template editor lets you add areas (Kitchen, Lounge, Bathroom 1) and items per area, each with a description and default status options. Drag to reorder both areas and items.
- 3 SA defaults included
- Drag to reorder areas and items
- Whole-organisation or single-property scope
- Edit, version and remove templates
Schedule and dispatch the inspection
On a property or unit, open inspections and create a new one. Choose a template and the inspection is created with its areas and items already populated. Assign an inspector (staff member or vendor) and the scheduled date. The inspector receives the assignment in their inspector view.
- Create from a chosen template
- Areas and items populate from the template
- Inspector assigned with date
- Inspector view ready for offline use
Inspector walks the property (online or offline)
Inspector arrives at the property and opens the app from the home screen — it loads instantly, no signal needed. They walk through the template area by area, item by item, tapping status, adding notes and capturing photos. Photos are held on the device if signal is poor and upload automatically when connection returns. Work continues regardless of signal state.
- App opens instantly, offline
- Tap status per item (thumb-friendly targets)
- Photo capture, stored on the device
- Auto-upload when connection returns
Finalise and distribute
The inspector marks the inspection complete. The platform compiles the inspection report — areas, items, statuses, notes and photos — into a structured record. For move-in and move-out, the report attaches to the lease record and feeds the deposit-reconciliation workflow. For body corporate common-area, the report attaches to the property and appears on the trustee portal.
- Complete and finalise on-site
- Report attaches to lease or property
- Move-out feeds deposit reconciliation
- Body corporate report on trustee portal
Templates, a mobile app, an offline photo queue and automatic sync — the field-ready toolkit.
3 SA defaults included
Standard residential move-in, standard residential move-out and body corporate common-area inspection — available from the moment your organisation is set up. Use as-is, copy and modify, or build your own.
Whole-organisation templates
Templates created at organisation level are available across every property. Useful for standardised move-in and move-out across an entire rental portfolio.
Single-property templates
Templates scoped to one property — useful for body corporate common-area inspections that apply to a single scheme, with its own layout and amenities.
Drag-to-reorder editor
The template editor lets you drag to reorder both areas and items within an area. No need to delete and re-add to reorganise; just drag the row.
Start from a template
Pick a template when creating an inspection and the areas and items are populated automatically. No more "starting with a blank page".
Installable mobile app
iOS 16.4+ (Safari Share, then Add to Home Screen), Android (Chrome or Edge install prompt), Mac and Windows (Chrome or Edge address-bar install). Runs as a standalone app with the Regalis icon.
iOS support
iPhone on iOS 16.4 or later supports the full offline-capable install. Earlier iOS versions get the web app without offline support.
Instant, offline-first opens
After the first install, every screen, form and control is available the moment the app opens. No network round-trip required to start work.
On-device photo queue
Photos taken offline are held on the device against the inspection item they belong to. The queue persists across app opens and closes and survives signal drops.
Automatic upload
Queued photos upload when connection returns — even if the app is closed. Failed uploads retry until every photo has uploaded.
Thumb-friendly tap targets
Following Apple's guidance, every interactive element in the inspection flow is sized for comfortable thumb use. Tap accuracy on phones held in one hand is dramatically better.
Offline form save
Inspection items save automatically on every interaction. Signal drops are invisible to the inspector; work continues and syncs when connection returns.
Online and offline parity
The inspector flow is identical online and offline. There is no "offline mode" toggle; the app adapts to whatever connectivity state it is in.
Status and notes per item
Each inspection item supports a status (Pass / Fail / Damaged / Needs work) and free-text notes. Photos attach per item. Move-out reports drive deposit reconciliation.
Photos per item
Multiple photos per inspection item, captured with the camera or picked from the gallery. Photos are compressed on the device to limit upload bandwidth, and location metadata is removed to support POPIA-aligned data handling.
Move-in / move-out feed
Move-in and move-out inspection reports attach to the lease record. Move-out feeds the deposit-reconciliation workflow with photo evidence per claim.
Common-area on the portal
Body corporate common-area inspection reports attach to the property and appear on the trustee portal. Trustees see what was inspected, when, and what was flagged.
Template versioning
Edits to a template apply forward. Past inspections continue to reflect the template version that was applied when they were created, so historical reports stay accurate.
Why install from the browser, not the app store.
Building a separate iPhone and Android app would have meant app-store submissions, two separate apps to maintain, signing certificates, review cycles, store-listing copy and a distribution channel separate from the platform itself. The benefit would be marginal — installing straight from the browser delivers the same offline-first experience users associate with native apps and updates without a store submission.
Installing from the browser has real advantages for our user base. Inspectors install the app the moment they open the inspection link — no app-store gating, no install friction. Updates ship automatically with the platform, so the inspector's app is never out of date. The same product powers both desktop and mobile, so there is no "feature on desktop that the mobile app does not have" mismatch. And inspectors on locked-down corporate phones that cannot install from the app store can install from the browser instead.
The trade-off is that a few advanced device integrations are not available — but property inspection does not need those. Camera access, location, offline storage and background uploads are all supported on modern iPhone and Android browsers. On iOS 16.4 and later, and on Android Chrome, the install is the familiar "Add to Home Screen" step that users already know.
Continue exploring how Regalis handles the rest of the rental operation.
Maintenance dispatch over WhatsApp
When an inspection flags damage that needs repair, the dispatch engine takes over — vendor bid auction on WhatsApp, earliest credible ETA wins.
Read morePreventative maintenance
Schedule-based plans that automatically create work into the same dispatch engine. Pairs naturally with quarterly common-area inspections.
Read moreLease management
Move-in and move-out inspections attach to the lease record. Move-out feeds the deposit-reconciliation workflow with photo evidence.
Read moreCommon questions about inspection templates and the mobile app.
Can inspectors work offline?+
Yes. The mobile app installs to the phone and works without a connection. Inspection items are filled in locally and photos are stored on the device. When connection returns, photos upload automatically and the inspection is saved to the server — the inspector keeps moving without staring at a spinner. Signal drops mid-inspection are a non-event.
Does it install like a native app?+
Yes — it installs straight from the browser. On iOS 16.4 and later, users tap Safari's Share menu and "Add to Home Screen"; the app installs with the Regalis icon. On Android (Chrome, Edge) the install prompt appears automatically. On Mac and Windows Chrome or Edge, the install option appears in the address bar. No App Store, no Play Store, no signing certificates — the link is the install.
How do I create custom templates?+
The template editor lets you add areas (e.g. Kitchen, Lounge, Bathroom 1) and items per area (e.g. "Kitchen: tap function", "Kitchen: cabinet hinges", "Kitchen: extractor fan"). Drag to reorder both areas and items. Save a template for your whole organisation (available across every property) or for a single property — useful for body corporate common-area templates that only apply to one scheme. Templates can be edited, versioned and removed.
Does it sync photos when I get signal back?+
Yes. Photos taken offline are stored on the device with a record of which inspection item they belong to. When connection returns, photos upload in the background — the inspector can close the app and the upload continues. Failed uploads retry automatically until every photo has uploaded successfully.
How are templates applied to a new inspection?+
When you create a new inspection, you pick a template and the inspection is created with all its areas and items already in place. The inspector then walks through the property, filling in each item with a status (Pass / Fail / Damaged and so on), optional notes and photos. No more "starting with a blank page" on every inspection.
What South African defaults are included?+
Three are ready to use out of the box: a standard residential move-in template (for new tenant move-in inspections, designed to support Rental Housing Act record-keeping), a standard residential move-out template (for tenant exit inspections with deposit reconciliation), and a body corporate common-area template (for scheme-wide quarterly common-area inspections). Use them as-is, copy and modify, or build your own from scratch.
What devices are supported?+
Anything modern: iPhone with iOS 16.4 or later, any Android phone with Chrome or Edge installed, Windows or Mac with Chrome, Edge or Safari. The app installs as a standalone window and respects the device's safe areas (notch, dynamic island). Inspector tap targets are large and thumb-friendly, following Apple's guidance for comfortable one-handed use.
What if my inspector loses their phone mid-inspection?+
An in-progress inspection lives partly on the device and partly on the server (areas, items and status updates that have already uploaded). On a new device, the inspector logs back in and resumes the inspection from where the server has it. Anything still waiting on the lost device is gone — which is why the app uploads aggressively as connection returns rather than batching to end of day.
See everything built for you — explore the property managers hub
Equip your inspectors with
a tool built for the field.
Walk through the template library, the install flow, the offline photo queue and the automatic-upload experience with someone from the team.