Calculator
Property software ROI calculator
Estimate the monthly return on investment from property-management software.
The formula
Monthly time-saving value = hours saved per week × (52 ÷ 12) × loaded hourly staff cost. Net monthly benefit = monthly time-saving value − monthly software cost. ROI % = net monthly benefit ÷ monthly software cost × 100. Payback period (months) = monthly software cost ÷ net monthly benefit (shown as “—” when the net benefit is not positive).
Worked example
Saving 10 hours a week at R200/hour is about R8 667/month; against R3 000/month software, the net benefit is about R5 667/month — a positive ROI.
Assumptions & limitations
A simple model: time saved × loaded hourly cost, less the software cost. Ignores onboarding effort and non-time benefits (fewer errors, faster arrears recovery, compliance).
An illustrative estimate based on your inputs. Informational only — not financial or legal advice.
Property software ROI calculator — FAQ
How is property software ROI calculated?+
This model values the time your team saves each week at a loaded hourly staff cost, converts it to a monthly figure (about 4.33 weeks per month), then subtracts the monthly software cost. The result is your net monthly benefit; ROI is that net benefit expressed as a percentage of the software cost.
What is a loaded hourly staff cost?+
It is the true cost of an hour of staff time — not just gross salary, but the fully loaded figure including benefits, taxes, and overheads. Using a loaded rate gives a more honest picture of what reclaimed hours are actually worth.
Why might the real return be higher than this estimate?+
This calculator only counts time savings. It ignores non-time benefits such as fewer errors, faster arrears recovery, better compliance, and improved owner and tenant retention — all of which typically add to the real-world return.